We are seeking a detail-oriented Office Manager to manage administrative processes on-site in Belgium. This role is crucial in ensuring smooth operations, compliance, and efficiency across our projects. The ideal candidate will have strong organisational skills, problem-solving abilities, and the capability to work independently in a fast-moving environment.
Main Duties and Responsibilities:
✔ Induction & Training Management: Coordinate and book inductions and training sessions for site operatives, maintaining accurate records.
✔ Staff Records & Compliance: Manage records for new staff, transfers, and leavers, keeping the principal contractor and office informed.
✔ Compliance Officer Duties: Ensure all site documents comply with local laws, including A1 certificates, contracts, and appendices.
✔ Procurement Assistance: Assist with requisition forms for purchasing and track delivery statuses.
✔ Project Office Administration: Handle site paperwork, including scanning, photocopying, printing, and organising documents.
✔ Subcontractor Coordination: Maintain a subcontractor directory and professionally welcome site visitors, subcontractors, and operatives.
✔ Health & Safety Liaison: Work with the H&S officer to inspect safety documentation and ensure site compliance.
✔ Ad-Hoc Administrative Support: Provide general administrative support as needed for the project team.
✔ Independent Decision-Making: Prioritise tasks and make informed decisions to maintain smooth site administration.
Qualifications/Experience:
🔹 4+ years of administrative experience in a fast-paced environment.
🔹 Strong problem-solving abilities to ensure site efficiency and organised paperwork.
🔹 Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and Google Drive.
🔹Full Clean Driving Licence
Desirable:
🔸 Ability to handle confidential information with complete discretion.
🔸French and English language skills would be a distinct advantage.
Candidates must be eligable to work in Belgium at the time of application